A garden and landscape design studio: automation-stack rebuild on n8n with integrations and Notion restructuring

In one line. 80x is rebuilding the sales and ops automation stack for a garden and landscape design studio, moving its automations onto n8n, wiring Calendly, Stripe and Google Drive into deal creation, and redesigning its lead funnel and Notion workspace for a franchise-ready operation.

Client & context

The client is a garden and landscape design studio, not a fund. It had grown and added operational staff, including an on-site project manager and an admin assistant. Its existing automation ran Typeform → Make → PandaDoc → Asana: functional, but hosted on a third-party Make account outside the studio's direct control. With a franchise model on the horizon, the owner wanted a stack that non-technical operators could maintain.

The problem

Two goals shaped the work. Operationally, the studio wanted its automations on a platform its own team could own and edit in-house. Commercially, it wanted to strengthen two key conversion stages, free intro call to paid discovery call, and discovery to paying client, and to make follow-up emails reliably reach the inbox.

What we built

• A migration of the existing Python automations off GitHub Actions onto n8n, same logic, GUI-friendly host so non-technical franchisees can edit later.
• A Calendly integration (scheduling + webhooks) driving deal-creation automation.
• A Stripe integration for payment-triggered deal closure, chosen over PandaDoc as the single source of truth.
• A Google Drive service-account automation that creates project folders.
• A lead-funnel redesign and a Notion workspace restructure.
• DNS and email-deliverability work (DMARC/SPF) so follow-ups reach the inbox.

How we did it

We kept the Python logic and changed the host: n8n gives free hosting, a GUI, and AI-assisted edits, which suits a repeatable franchise stack. Calendly was configured with full scheduling and webhook scopes, Stripe developer access enabled payment-triggered closure, and a Google Cloud project had the Drive API enabled for folder creation. On the funnel, we moved the folder-creation trigger from every intro-call booking to the discovery-call stage, and proposed replacing the 15-minute calendar booking with immediate callback requests to create urgency. The Notion workspace was flattened from three levels to two, Objectives and Tasks, with a strategy page as the source of truth across eight business domains.

Outcome

The rebuilt stack puts the studio's automations on a host its own operators can maintain, Calendly, Stripe and Drive wired into deal creation and folder handling, a redesigned funnel targeting the two key conversion stages, and a flatter Notion workspace. The engagement is ongoing.

Takeaway: A GUI-first automation rebuild on n8n, Calendly, Stripe and Drive wired into deal creation, for a franchise-ready stack with a redesigned lead funnel.